Construction Job Hazard Analysis Forms Guide

Many workers and team leaders view the job hazard analysis (JHA) form (also called a job safety analysis (JSA) form) as a hurdle in the way of getting to work. They scribble out illegible forms, forget to submit some, or worse, send no JSA submission forms at all.

But the job hazard analysis form is a key component of keeping team members as safe as possible. By identifying potential sources of danger before work begins, teams can prevent injury and illness.

According to the U.S. Bureau of Labor Statistics, a worker died every 111 minutes from a work-related injury in 2020. Workers in transportation, material moving, construction, and extraction occupations accounted for half of those deaths.

Completing a JSA or JHA form doesn’t have to be difficult or inconvenient. With a little buy-in from the team, it can be seamlessly integrated into your work process and keep workers safe.

Key Questions Your JHA or JSA Form Must Answer

A JHA or JSA safety form template goes a long way toward simplifying your job hazard analysis. Here are some questions to make sure you answer when presented with a blank JHA form:

  • What are the individual steps of a worker’s job? A standard JSA form will include space for each individual task a person performs to complete a job. You may also include where the job is happening and environmental factors.
  • What are the potential hazards at each step? Focus only on hazards to human safety and health. For the sake of this form, don’t worry about things that might go wrong with the materials and installation. 
  • How will you control for these hazards? If you find a JSA form online, it will include space for your controls, including any personal protective equipment (PPE). In this area, you’ll describe the steps you’ve taken based on the CDC’s Hierarchy of Controls.

If you’re wondering how to fill out a JSA form that addresses each of these questions, we’ve got you covered.

How to Fill In a JSA Form

Imagine we’re filling in a JSA form for laying floor tile. We must consider the:

  • Individual steps of tile installation.
  • Hazards at each step.
  • Controls and PPE we use to mitigate the hazards.

Once you’ve done all that, your completed JSA form may look something like the one below.

JSA Form Example

Job Steps
Job HazardsControlsPPE
Cut & install tile membraneUtility knife cutsSafety trainingWork gloves
Cut & lay tileCutter/saw injuriesSafety training, safe equipment with guardsWork gloves, safety glasses
Clean & level tileWet floor slip hazardsWet floor sign, policy against walking on wet tileNonslip shoes
Apply grout & siliconeGrout inhalation & skin contactVentilation, washing stationDust mask, work gloves, long sleeves, and trousers

Tips to Make Your JHA or JSA Effective

There are a few things you can do to make your job hazard analysis as effective and efficient as possible:

  1. Use a template: You can find a sample JHA form online.
  2. Get input: Workers, supervisors, and team leads all have valuable insights into job conditions and hazards.
  3. Revisit often: Site conditions, tools and materials, and other factors can change over time. In some cases, daily JHAs or JSAs may be necessary.
  4. Streamline: Completing and submitting JHAs takes up valuable time. Streamline the process with a JHA form template and a simple submission process.
  5. Document: A running tally on safety is critical to noticing important changes. It’s also invaluable in the case of an incident or audit. Make sure your document management makes it easy to look back on past forms.
JHA / JSA form template

Download a free digital JHA/ JSA form template

Use our free digital construction form templates as a standalone solution, or in our Forms software.

Improving Job Safety Analysis

Time is money, and it can be tempting to sacrifice JSA quality in favor of getting work done.

However, skimping on safety isn’t an acceptable way to handle time constraints. Fortunately, you don’t have to. Construction document management software now makes it easy to complete, organize, and efficiently store your JSAs.

Completing JSA Forms

No more searching for pens or running out of blank JHA forms. With document management software like DADO, anyone on the team can easily fill in forms on a mobile phone or desktop. Once done, the completed JSA form is automatically submitted.

Organizing JSA Forms

Say goodbye to heavy binders stuffed with JSA and JHA forms. Instead, all forms are stored in the cloud and easily accessible with a few clicks or taps. You can even search forms by job type, date, or the person who submitted them.

Actioning JSA Forms

With paper and even spreadsheet-managed forms, it’s easy for project managers and safety teams to be in the dark about important changes happening on-site. But with automated digital form management, managers receive notifications of important items so they can take action as soon as possible.

Use Your JHA or JSA Form Data to Prevent Accidents

Not only can document management software improve your job safety analysis, but it can also prevent future accidents.

Standardized data from your JSA forms can be extracted and uploaded to data visualization tools such as Power BI. This way, you can identify trends in your forms, take action where needed, and see how your efforts impact trends.

Increasing safety and preventing accidents are probably some of the best reasons to look into digitized construction document management.

Benefits of Completing JHAs and JSAs Properly

Proper completion of JHA and JSA forms isn’t just another layer of regulation. These forms are actually beneficial to your business, employees, and processes.

Job hazard analysis forms help keep workers safe, but they also accomplish much more.

Enable Proactive Measures

When organized and managed well, these forms contain valuable data about changing job conditions that affect things like timeline and budget.

For example, if the guard on a tile saw breaks, or there aren’t enough dust masks available for those working with grout, your management team needs to know. Otherwise, workers are either held up or pushed to work in dangerous conditions.

If any injuries result from that decision, you’ll have to deal with both liability and job disruption. This can be prevented with instant notifications of missing controls or PPE.

Streamline Administrative Processes

Complete and well-organized job safety forms are easy to access and take action on. With the help of digital document management, project managers and the safety team can keep detailed records on every job and refer to data from past jobs to improve future safety.

Digital documentation also simplifies much of the process involved in audits or if an incident occurs. There’s no need to waste valuable time looking for JSA’s from the previous months or even years when you can just search for them in-app.

Contractors benefit from a system where they can see when an RFI is sent, received, reviewed, and has gotten a response. For time-sensitiveLean construction attempts to overcome this problem. By keeping everyone involved in a project on the same page, tracking and responding to documents like RFIs becomes much easier.

Digitize Your Safety Forms

Ready to improve your JSA or JHA management? Check out DADO’s safety forms and try a product demo. Once you’ve digitized your forms and processes, you’ll never want to go back to paper forms or spreadsheets again.

Make your JHAs & JSAs work smarter and harder

Want to increase the effectiveness of your safety forms and reduce risk on-site? Who doesn’t? Find out how DADO can help.